Why planning and office management go hand in hand
Office management is an extremely varied role that requires a huge number of skills; communication, financial, and organisation are just a few that are needed. We could easily write 100 blogs covering every aspect of office management, but right now we want to focus on one very important aspect – planning.
Planning and office management go hand in hand, and the latter can’t survive without the former; here’s why.
You’re in charge of a lot of things!
From phones to furniture, computers and equipment, there’s a lot that falls under ‘office management’. Effective planning allows you to keep on top of all these elements – and allow you to swiftly react should an unexpected situation occur.
Basics techniques such as setting reminders for the printer maintenance or knowing when your meetings are will really help you be the best office manager you can be!
Systems need to work
Unfortunately, if office management fails then often the organisation’s world stops turning. It’s up to you to have clear and effective systems that work, and that have the ability to expand and grow.
Good planning skills will allow you to develop a system that continues to work even if the organisation suddenly hires 20 new people! It will also help you create a system that everyone understands, and that works for each employee’s needs.
You’ve got a budget
We might dream of a bottomless budget which allows for every staff member to have a personal coffee machine and a top of the range computer, but that just isn’t a reality. In order to keep to your budget, you need to be able to plan.
But it isn’t just about planning for costs you expect, it’s about planning for the unexpected. If you suddenly needed to buy a new printer would you have enough in your budget? What about in six months when a burst pipe causes chaos?
Want to learn how to be a great office manager?
Take a look at our Effective office management course here